Data Privacy Policy
EMAG Systems GmbH, Austraße 24, D - 73084 Salach (Phone: +49 / 7162 / 17-0 | Fax: +49 / 7162 / 17-197 | Email: communications@emag.com (hereinafter: “We”) is the data controller responsible for processing the personal data of applicants (hereinafter: “You”) within the meaning of Article 4 of the General Data Protection Regulation (hereinafter: “GDPR”).
We protect your privacy and your personal data. We process your personal data in accordance with the terms of this Privacy Policy, taking into account the applicable data protection regulations. You can also find further information and a detailed Privacy Policy on our website under “Data Protection at EMAG Systems GmbH.”
If you have any questions regarding data protection, please contact our Data Protection Officer at privacy@emag.com.
In the privacy policy below, we inform you about which personal data we process through our application portal and throughout the entire application process.
Collection and Processing of Voluntarily Provided Data
1 Recruitment Portal
1.1 General
Through our careers page, you can apply on your own initiative or in response to specific job postings. To do so, we offer you the option to use our d.vinci recruitment portal. Your data (last name, first name, home address, resume, professional history, certificates, proof of qualifications, severe disability, cover letter) will be processed only in connection with the respective job posting (Art. 6(1)(b) GDPR, § 26 BDSG (Section 26 Data processing for employment-related purposes)) or within the scope of the consent you have provided for use in connection with other job openings (Art. 6(1)(a) GDPR). If you have given us your consent to process your application data, you may revoke this consent at any time. No automated preliminary decision regarding your application will be made.
1.2 Involvement of Third-Party Providers in the Application Process
To simplify the application process, we offer you the following alternative options, in which third-party providers assist with data entry:
- so-called CV parsing,
- the use of your LinkedIn profile,
- using your XING profile, or
- uploading from your Dropbox.
You are not required to use these options to apply with us; you may also fill out the fields manually. In this case, no data processing by third parties will take place.
CV parsing is a feature that automatically extracts application-relevant data from a resume you upload and inserts it into the fields of the application form. To use CV parsing, select the “Upload Resume” button and follow the instructions. For this service, we use an applicant tracking system provided by d.vinci HR-Systems GmbH, Nagelsweg 37-39, 20097 Hamburg (“d.vinci”). d.vinci uses a product from Textkernel BV, Nieuwendammerkade 28/a17, 1022 AB, Amsterdam, Netherlands. We have entered into a data processing agreement with d.vinci (Art. 28 GDPR). d.vinci is bound by our instructions and does not use your data for its own purposes. Textkernel BV is a subprocessor of d.vinci and is bound by a data processing agreement pursuant to Art. 28 GDPR to follow d.vinci’s instructions and, therefore, indirectly to our instructions regarding the processing of your data.
To transfer data from your LinkedIn profile, select the “Use LinkedIn Profile” button during the application process and follow the further instructions. If you have set up a LinkedIn profile, LinkedIn will, at your request, transfer the stored data to us. LinkedIn itself collects and processes data and, if applicable, links it to your existing profile when you use this option. The transfer of data to LinkedIn is based on Article 6(1)(f) of the GDPR. Our legitimate interest lies in simplifying our application process by making ourselves more attractive to applicants through the integration of widely used services. LinkedIn is a service provided by LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. For information on LinkedIn’s privacy policy, please visithttps://www.linkedin.com/legal/privacy-policy?trk=homepage-basic_footer-privacy-policy.
To transfer data from your XING profile, select the “Use XING Profile” button during the application process and follow the instructions. If you have set up a XING profile, XING will then - to the extent available - transfer to us the data requested in the application form and provided by you on XING. The application form will then be pre-filled with your data, but you can still make corrections and additions. XING also collects and processes data on its own and, if applicable, links it to your existing account if you use this option. The transfer of data to XING is based on Article 6(1)(f) of the GDPR. Our legitimate interest lies in designing an attractive and straightforward application process. To reach as many applicants as possible and lower the barriers to submitting an application, we integrate the XING portal, which is widely used as a professional and business network. XING is a service provided by XING SE, Dammtorstraße 30, 20354 Hamburg, Germany. Information on data processing at XING SE is available at https://privacy.xing.com/en/privacy-policy.
To submit a resume to us that you have previously uploaded to Dropbox, please select the “Resume on Dropbox” button during the application process and follow the instructions provided. Dropbox will then, at your request, send us the resume you previously uploaded. Dropbox itself collects and processes data and may link it to your Dropbox account if you use this option. The transfer of data to Dropbox is based on Article 6(1)(f) of the GDPR. Our legitimate interest lies in simplifying our application process by making ourselves more attractive to applicants through the integration of widely used services. Dropbox is a service provided by Dropbox International Unlimited Company, One Park Place, Floor 5, Upper Hatch Street, Dublin 2, Ireland. Information on Dropbox’s privacy policy is available at https://www.dropbox.com/privacy.
1.3 Note on Sensitive Data
You are expressly advised that job applications - in particular resumes, transcripts, and other data you submit to us - may contain particularly sensitive information regarding mental and physical health, ethnic origin, political opinions, religious or philosophical beliefs, membership in a labor union or political party, or sexual life.
If you provide us with such information in your online application, you expressly consent to our processing of this data for the purpose of handling your application. This data will be processed in accordance with this Privacy Policy and other applicable legal provisions. Depending on your application, we may transfer your data to affiliated company locations in third countries. The legal basis for this is Article 49(1)(b) or (c) of the GDPR.
1.4 Deletion
The data you provided will be deleted six months after the conclusion of the application process. If legal provisions preclude deletion, if further storage is necessary for evidentiary purposes, or if you have consented to longer-term storage, the data may be stored for a longer period.
©EMAG Systems GmbH, 2026
